Studio Owners

Here Are 6 Tips For Keeping Your Sub List Stacked This Summer Vacation Season

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Rarely does a week in the summer go by without at least one of your classes needing a substitute teacher. Your team of teachers has worked tirelessly all year, and after surviving Nationals (or your studio's big summer intensive) they deserve to take a family vacation or two.

But filling those classes with substitutes can get tricky in the middle of July and August. EVERYONE is going on vacation at this time of year—not just your staff teachers.

To keep you from getting left high and dry this summer, we recommend you beef up that go-to sub list, so that if one teacher can't do it, another one can. No need to cancel class—we've got you covered!

You're welcome!


1. Start with your pool of regular teachers

Your current staff should be at the top of your studio-wide substitute list. They know what your kids need and are your best chance of holding a class that doesn't disrupt the flow of their dance education. Organize your teachers into genre, and have the list include their name, e-mail and phone number for quick last-minute contact.

2. Reach out to all previous subs

Next, include the list of teachers who have substituted classes at your studio previously. This takes a little bit of planning. Be sure that any time someone subs any class at your studio, they leave their name, e-mail, number and teaching focus. Unless the last time they taught was a total disaster, if they have subbed for you before, you can feel confident in bringing them back in again.

3. Contact your graduated, former students

You trained them, so you can feel confident that they know what they are doing! Make sure you keep a list of all previous students with teaching aspirations on your substitute-teaching list. Many of them are likely home from college, or even living near the studio, and would love the chance to teach for you.

4. Post a listing on social media

Announce on your studio's social-media pages that you are looking for substitutes for summer classes. You may even have teachers from other studios reaching out and looking for extra work. Of course do your due diligence in discovering if they are qualified before bringing them in to your studio.

*If you don't get many responses, consider posting the specific dates that you need a substitute closer to the dates.

5. Tap in to your nearest college dance school program

Reach out to the head of the dance program at the college nearest to you, and request the names and contact info of people who might be interested in taking on substitute opportunities. College students are always looking for the chance to make a little extra cash.

6. Pull from your studio's adult class

If there are any talented dancers who attend your studio's adult class, don't be afraid to reach out to them to discover their previous teaching experience, and see if they might be interested in doing more of it.

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Studio Owners
Courtesy Tonawanda Dance Arts

If you're considering starting a summer program this year, you're likely not alone. Summer camp and class options are a tried-and-true method for paying your overhead costs past June—and, done well, could be a vehicle for making up for lost 2020 profits.

Plus, they might take on extra appeal for your studio families this year. Those struggling financially due to the pandemic will be in search of an affordable local programming option rather than an expensive, out-of-town intensive. And with summer travel still likely in question this spring as July and August plans are being made, your studio's local summer training option remains a safe bet.

The keys to profitable summer programming? Figuring out what type of structure will appeal most to your studio clientele, keeping start-up costs low—and, ideally, converting new summer students into new year-round students.


Find a formula that works for your studio

For Melanie Boniszewski, owner of Tonawanda Dance Arts in upstate New York, the answer to profitable summer programming lies in drop-in classes.

"We're in a cold-weather climate, so summer is actually really hard to attract people—everyone wants to be outside, and no one wants to commit to a full season," she says.

Tonawanda Dance Arts offers a children's program in which every class is à la carte: 30-minute, $15 drop-in classes are offered approximately two times a week in the evenings, over six weeks, for different age groups. And two years ago, she created her Stay Strong All Summer Long program for older students, which offers 12 classes throughout the summer and a four-day summer camp. Students don't know what type of class they're attending until they show up. "If you say you're going to do a hip-hop class, you could get 30 kids, but if you do ballet, it could be only 10," she says. "We tell them to bring all of their shoes and be ready for anything."

Start-up costs are minimal—just payroll and advertising (which she starts in April). For older age groups, Boniszewski focuses on bringing in her studio clientele, rather than marketing externally. In the 1- to 6-year-old age group, though, around 50 percent of summer students tend to be new ones—98 percent of whom she's been able to convert to year-round classes.

A group of elementary school aged- girls stands in around a dance studio. A teacher, a young black man, stands in front of the studio, talking to them

An East County Performing Arts Center summer class from several years ago. Photo courtesy ECPAC

East County Performing Arts Center owner Nina Koch knows that themed, weeklong camps are the way to go for younger dancers, as her Brentwood, California students are on a modified year-round academic school calendar, and parents are usually looking for short-term daycare solutions to fill their abbreviated summer break.

Koch keeps her weekly camps light on dance: "When we do our advertising for Frozen Friends camp, for example, it's: 'Come dance, tumble, play games, craft and have fun!'"

Though Koch treats her campers as studio-year enrollment leads, she acknowledges that these weeklong camps naturally function as a way for families who aren't ready for a long-term commitment to still participate in dance. "Those who aren't enrolled for the full season will be put into a sales nurture campaign," she says. "We do see a lot of campers come to subsequent camps, including our one-day camps that we hold once a month throughout our regular season."

Serve your serious dancers

One dilemma studio owners may face: what to do about your most serious dancers, who may be juggling outside intensives with any summer programming that you offer.

Consider making their participation flexible. For Boniszweski's summer program, competitive dancers must take six of the 12 classes offered over a six-week period, as well as the four-day summer camp, which takes place in mid-August. "This past summer, because of COVID, they paid for six but were able to take all 12 if they wanted," she says. "Lots of people took advantage of that."

For Koch, it didn't make sense to require her intensive dancers to participate in summer programming, partly because she earned more revenue catering to younger students and partly because her older students often made outside summer-training plans. "That's how you build a well-rounded dancer—you want them to go off and get experience from teachers you might not be able to bring in," she says.

Another option: Offering private lessons. Your more serious dancers can take advantage of flexible one-on-one training, and you can charge higher fees for individualized instruction. Consider including a financial incentive to get this kind of programming up and running. "Five years ago, we saw that some kids were asking for private lessons, so we created packages: If you bought five lessons, you'd get one for free—to get people in the door," says Boniszewksi. "After two years, once that program took off, we got rid of the discount. People will sign up for as many as 12 private lessons."

A large group of students stretch in a convention-style space with large windows. They follow a teacher at the front of the room in leaning over their right leg for a hamstring stretch

Koch's summer convention experience several years ago. Photo courtesy East County Performing Arts Center

Bring the (big) opportunities to your students

If you do decide to target older, more serious dancers for your summer programming, you may need to inject some dance glamour to compete with fancier outside intensives.

Bring dancers opportunities they wouldn't have as often during the school year. For Boniszewski, that means offering virtual master classes with big-name teachers, like Misha Gabriel and Briar Nolet. For Koch, it's bringing the full convention experience to her students—and opening it up to the community at large. In past years, she's rented her local community center for a weekend-long in-house convention and brought in professional ballet, jazz, musical theater and contemporary guest teachers.

In 2019, the convention was "nicely profitable" while still an affordable $180 per student, and attracted 120 dancers, a mix of her dancers and dancers from other studios. "It was less expensive than going to a big national convention, because parents didn't have to worry about lodging or travel," Koch says. "We wanted it to be financially attainable for families to experience something like this in our sleepy little town."

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