Ask the Experts: How Do I Keep My Studio Business More Organized?


Q: How does everyone stay organized? I feel like deadlines creep up and I'm doing things last-minute. Any advice on how to stay ahead of everything?

A: A time-based calendar of tasks with due dates is the simplest and most effective way to prepare for and meet important deadlines. Approaching your studio business with a project-management style gives your staff a clear vision of their responsibilities and helps hold them accountable. There are many free or low-cost tools that are highly effective in managing your projects. One you might consider is G-Suite from Google, which includes shareable documents, forms and calendars to help you track, manage and update expectations from anywhere. You can create private, useful calendars for each project and keep your studio's progress going year-round.

Collaboration with office staff and/or teachers is made easy with other project-management software like Asana, Trello, Podio or Basecamp. These low-cost, high-value options provide a platform for managing individual projects, such as recital planning or costume ordering. Easily hold your team accountable by assigning tasks with deadlines. You can upload documents, artwork and files to keep everything organized and in one place. These tools have coordinating iOS and Android apps so you can keep everything for your studio organized from your phone.

We find e-mail automation tools like Boomerang or FollowUpThen help to bring important correspondence back to the top of your inbox at a date and time you specify. These programs provide peace of mind by clearing your inbox and automating reminders so you can focus on what matters most. Boomerang also allows you to schedule future e-mail sending (to yourself or others), which helps you prepare ahead of time and stay in front of important deadlines and timelines. Lastly, a regular, scheduled meeting time to review your daily, weekly, monthly and quarterly tasks can help to keep all of your studio projects on time, organized and focused.

Getty Images

Despite worldwide theater closures, the Universal Ballet Competition is keeping The Nutcracker tradition alive in 2020 with an online international competition. The event culminates in a streamed, full-length video of The Virtual Nutcracker consisting of winning entries on December 19. The competition is calling on studios, as well as dancers of all ages and levels, to submit videos by November 29 to be considered.

"Nutcracker is a tradition that is ingrained in our hearts," says UBC co-founder Lissette Salgado-Lucas, a former dancer with Royal Winnipeg Ballet and Joffrey Ballet. "We danced it for so long as professionals, we can't wait to pass it along to dancers through this competition."

Keep reading... Show less
Robbie Sweeny, courtesy Funsch

Christy Funsch's teaching career has taken her from New York City to the Bay Area to Portugal, with a stint in a punk band in between. But this fall—fresh off a Fulbright in Portugal at the Instituto Politécnico de Lisboa, School of Dance (ESD), teaching and researching empathetic embodiment through somatic dance training—Funsch's teaching has taken her to an entirely new location: Zoom. A visiting professor at Slippery Rock University for the 2020–21 academic year, Funsch is adapting her eclectic, boundary-pushing approach to her virtual classes.

Originally from central New York State, Funsch spent 20 years performing in the Bay Area, where she also started her own company, Funsch Dance Experience. "My choreographic work from that time is in the dance-theater experiential, fantasy realm of performance," she says. "I also started blending genres and a lot of urban styles found their way into my choreography."

Keep reading... Show less
Courtesy Meg Brooker

As the presidential election approaches, it's a particularly meaningful time to remember that we are celebrating the centennial of the 19th Amendment, when women earned the right to vote after a decades-long battle.

Movement was more than a metaphor for the fight for women's suffrage—dancers played a real role, most notably Florence Fleming Noyes, who performed her riveting solo Dance of Freedom in 1914 to embody the struggle for women's rights.

This fall, Middle Tennessee State University director of dance Meg Brooker is reconstructing Dance of Freedom on 11 of her students. A Noyes Rhythm teacher and an Isadora Duncan scholar, Brooker is passionate about bringing historic dance practices into a contemporary context.

Keep reading... Show less

Get Dance Business Weekly in your inbox

Sign Up Used in accordance with our Privacy Policy.